Professionals providing healthcare for
children and young people in schools.

Medical Officers of Schools Association Privacy Policy for

This privacy policy applies between the user of this website and the Medical Officers of Schools Association (MOSA), the owner and provider of the site.

MOSA takes the privacy of users’ information very seriously and this policy applies to MOSA’s use of any, and all, data collected by it or provided by users in relation to their use of the website.


Definitions and interpretation

1/ In this privacy policy, the following definitions are used: -
DATA – collectively, all information that is submitted by users to via the website. This definition incorporates, where applicable, the definitions provided in the Data Protection Act 1998.
WE OR US – the Medical Officers of Schools Association
USER OR YOU – any third party that accesses the website and is neither (i) employed by MOSA and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to MOSA and accessing the website in connection with the provision of such services.
WEBSITE – the website that is being used currently,, and any sub-domains of this site unless expressly excluded by their own terms and conditions.
2/ In this privacy policy, unless the context requires a different interpretation: -
a/ the singular includes the plural, and vice versa,
b/ references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this privacy policy,
c/ a reference to a person includes, firms, companies, government entities, trusts and partnerships,
d/ “including” is understood to mean “including without limitation”,
e/ reference to any statutory provision includes any modification or amendment of it,
f/ the headings and sub-headings do not form part of this privacy policy.
Scope of this privacy policy
3/ This privacy policy applies only to the actions of MOSA and users with respect to this website. It does not extend to any websites that can be accessed from this website including, but not limited to, any links MOSA may provide to social media websites.

Data collected
4/ MOSA may collect the following data, which includes personal data, from users in each case in accordance with this privacy policy.
The use of data by MOSA
5/ For purposes of the Data Protection Act 1998, the hon. secretary of MOSA is the “data controller”.
6/ MOSA will retain any data submitted by users for
7/ Unless MOSA is obliged or permitted by law to do so, and subject to any third party disclosures specifically set out in this policy, the data provided will not be disclosed to third parties, including any associations or organisations affiliated to MOSA.
8/ All personal data is stored securely in accordance with the principles of the Data Protection Act 1998. For more details on security, see the clause “Security” below.
9/ Any or all of the above data may be required by MOSA from time to time in order to provide users with the best possible service and experience when using the website.
Third party websites and services
10/ MOSA may from time to time employ the services of other parties for dealing with certain processes necessary for the operation of the website. The providers of such services have access to certain personal data provided by users of this website.
Links to other websites
11/ This website may from time to time provide links to other websites. MOSA has no control over such websites and their contents, and this privacy policy does not extend to use of them. Users of the MOSA website are advised to read the privacy policy or statement of these other websites prior to accessing them.
Changes of business ownership and control
12/ MOSA may on a very rare occasion change its business which might involve the sale and / or the transfer of control of all or part of Data provided by users will, where relevant to any part of MOSA’s business so transferred, be transferred along with that part, and the new owner, or newly controlling party, will, under the terms of this privacy policy, be permitted to use the data for the purposes for which it was supplied originally to MOSA.
13/ MOSA may also disclose data to a prospective purchaser of its business or any part of it.
14/ In the above instances, MOSA will always take steps to ensure that users’ privacy is protected.
Controlling the use of data from users
15/ Wherever users are required to submit data, options will be given to restrict how MOSA uses that data, and this may include (i) the use of data for direct marketing purposes and (ii) sharing data with third parties.
Functionality of the website
16/ To use all the features and functions available on users may be required to submit certain data.
Accessing your own data
17/ Users have the right to ask for a copy of any personal data held by MOSA (where such data is held) on payment of a fee which will not exceed £10.00.
18/ Data security is of the utmost importance to MOSA, and to protect users’ data MOSA has put in place appropriate physical, electronic and managerial procedures to safeguard and secure data collected via this website.
19/ If password access is required for certain parts of the website e.g. the members’ area, users are responsible for keeping this password confidential.
20/ MOSA endeavours to do its best to protect the personal data of users of However, transmission of data over the internet can never be entirely secure and is done at users’ own risk. MOSA cannot ensure the complete security of users’ data transmitted TO the website.
21/ Users may not transfer any of their rights under this privacy policy to any other person. MOSA may transfer its rights under this privacy policy where it reasonably believes that users’ right will not be affected.
22/ If any court or other competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, while the validity and enforceability of the other provisions of this privacy policy will not be affected.
23/ Unless agreed otherwise, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
24/ This policy will be governed by and interpreted according to the law of England and Wales. All disputes under the policy will be subject to the exclusive jurisdiction of the English and Welsh courts.
Changes to this privacy policy
25/ MOSA reserves the right to change this privacy policy as it may consider necessary from time to time or as may be required by law. Any changes will be posted immediately on the website and the user is deemed to have accepted the terms of the privacy policy on the user’s first use of the website following the alterations.

The hon. secretary of MOSA may be contacted by email at: -

General Data Protection Regulation (GDPR) is coming soon
This Regulation will replace current data privacy law and will give more rights to MOSA members as individuals and more obligations to the Association about holding members’ personal data.
One of these rights is a right to be informed which means that MOSA will give its members more information than presently about the way in which it uses, shares and stores members’ personal information.
This means that MOSA will be publishing a new Privacy Notice so that members can access this information, along with information about the increased rights they have in relation to the information MOSA holds and the legal basis on which MOSA uses it.

This new Privacy Notice will be published on this website on 25th May 2018.